5. Other Conditions
(i) For EPC etc. led Trade Delegation/BSMs only by Economy Excursion class as indicated in Column 4 above shall be permissible. For participation in Trade Fairs/Exhibitions shall charges in addition to travel expenditure shall also be permissible subject to ceiling mentioned in the Column 6 in the above table.
(ii) Maximum number of permissible participations shall be five in a financial year as indicated in the above table (No travel grant is permissible for one visit to General Areas).
(iii) Assistance shall be permissible to one regular employee/ director/ partner/ proprietor of the company. Assistance would not be available to exporter of foreign nationality or holding foreign passport.
(iv) Intimation application must be received in the concerned EPC etc. with a minimum of 14 days clear advance notice excluding the date of receipt of application in the office of the concerned organization and the date of departure from the country.
(v) The company shall not be under investigation/ charged/ prosecuted/ blacklisted under EXIM Policy of India or any other law relating to export and import business
(vi) Maximum MDA assistance shall be inclusive of MDA assistance received from all Government bodies/FIEO/EPCs/Commodity Board/Export Development Authorities/ITPO etc.
(vii) A maximum of three participations in a particular trade fair/exhibition would be eligible for MDA assistance and exporting companies after availing assistance three times including past cases for a particular fair/exhibition, have to participate in that fair, if any, on self-financing basis.
(viii) The exporters participating in EPC/Commodity Board sponsored trade delegations/trade fairs and exhibitions/Buyer-cum-Seller Meet etc. abroad shall receive the MDA assistance on reimbursement basis on scales.
6. Documentation Requirement
(i) Intimation application duty completed and signed in the prescribed format (annexure V) shall be submitted by the exporter to the concerned EPC etc, giving clear 14 days advance notice.
(ii) Concerned Organization (FIEO, EPC etc.) on receipt of application shall examine and issue approval letter to the exporter preferable within 5 working days of the receipt of the application form in the prescribed format (Annexure-VI)
(iii) Claim along with the declaration duly completed shall be submitted by the exporter to the concerned Organization (FIEO, EPC etc.) in the prescribed format (Annexure-VII) along-with the under mentioned papers immediately on return to India after completion of the activity but positively within three months of their return to India:
Details of activity undertaken earlier with MDA assistance to the same country/countries.
Self-certified copy of the export house/trading house certificate, if applicable.
Self-certified copy of SSI registration certificate issued by the concerned Directorate of Industries if applicable.
Legible photocopy of passport highlighting the entries about departure from and arrival in to India and also the countries visited. In case, passport does not have arrival/departure dates regarding visits to various countries, some documentary evidence such as Hotel Bills, Boarding pass, lodging pass etc. be submitted.
Original air ticket/jacket used during the journey. If Original air ticket/jacket is lost a legible photocopy of the same along-with a certificate from the concerned airline indicating following may be sent:
a. Name of the traveler
b. Ticket number
c. Flight No.
d. Date of departure from India
e. Sector/countries visited
f. Class in which traveled
g. Economy excursion class fare for sectors/countries visited
Self certified F.O.B value export figures during the last three financial years, year wise.
Brief report about the activity participated and achievements made.
(iv) Claim form received after three months of return to India or wherein the deficiencies in the claim as intimated by the concerned EPC, FIEO etc. are not fully completed within 30 days of the date of directions given in this regard by the concerned EPC, FIEO etc. would not be entertained and rejected.